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Hi - In case this message in the thread last week was missed, this is just to confirm that the Architecture Design F2F will be in Oxford on 19-20th July. It's very much a working meeting and the agenda will reflect that. I'm planning on a 10am start on Tuesday 19th and 5pm finish on Wednesday 20th – I realise some of you will have travel constraints but please make sure you can definitely do at least lunchtime to lunchtime as that will be the core work period, with important preparations on Tuesday morning and important writing up on Wednesday afternoon! (smile)

– Dave

Please confirm your attendance and catering requirements using

The meeting is in the same location as the previous meeting, i.e. the Oxford e-Research Centre in 7 Keble Road (postcode OX1 3QG).  Enter the reception and the Receptionist will let you through to the Conference Room, which is up one flight of stairs.  DDeR's office is also on that floor of the building and you can find his PA, Clem Harris, in Room 269 (telephone +44 1865 610628).  Note that the building is locked at 5pm, after which you'll need to contact someone inside to let you in.

Dinner on Tuesday night is in the Old Parsonage Hotel which is very close to the meeting (it's at 1 Banbury Road, nearly opposite Keble Road).

BTW For a better street map of Oxford than Google see Open Street Map, and this map image is annotated with walking routes from the station to DDeR's office.

Hotel recommendations

See hotel recommendations from previous meeting in Oxford

For budget option, there is also the University Club, which is in a pretty central location and within walking distance to OeRC. But places can be limited.

Manchester colleagues are staying in the Malmaison.


  1. Analyse current requirements from users
  2. Consider other requirements, esp. workflow preservation and integration with other systems
  3. Hence (a) decide on architectural style and (b) develop strawman with first level of architectural detail
  4. Discuss what we could be delivering at the end of the project
  5.  Decide what we will be delivering at the end of year 1; i.e. "The Demonstrator"
  6.  Decide what will be in the Arch deliverable
  7. Make a plan to do achieve 4, 5 and 6, accommodating the October plenary and the Review


Day 1 - Tuesday 19th July

  • 10:00 Joint preparations for meeting
  • 12:00 Welcome and lunch in conference room
  • 13:00 Formal meeting commences in videoconf room
  1. Agenda bash with remote participants (DDeR) (13:00-13:15)
  2. Principles and Terminology (KRP) (13:15-14:00)
  3. (a) Requirements arising from analysis (GK) (14:00-15:00) (b) Other user requirements e.g. interop, preservation (DDeR) (15:00-15:15)
  4. Work since last meeting (Raul, DDeR) (15:30-16:00)
  5. Development and iteration of Strawman architecture using terms from session 2 (model, API, services, clients) with several passes (existing software, existing standards/APIs, expected TF outputs, what's missing!) (KRP) (16.00-17:30)
  6. Preservation requirements discussion with Users (DDeR) TBC
  7. Summarise at end of Day 1 (17:30-18:00)
  • 17:30 close
  • 19:00 Meal

Day 2 - Wednesday 20th July

  • 09:00 Meeting commences in videoconf room, coffee available in conference room.  Note we have videoconf room till 11.30.
  1. Report to new attendees (DDeR) while arch discussion continues (KRP) (09:00-11:00)
  2. Discussion of year 3 deliverable (11:00-12:00)
  3. Lunch in Atrium (12:00-13:00)
  4. Breakouts (13:00-15:00):
    1. User Requirements Validation and Prioritisation - Graham, Pique, Kristina, Guillermo
    2. Interop: Taverna & Galaxy - Stian, Jits, Carole
    3. Interop: myExperiment - DDeR, Danius, Raul, DRN, Kev
    4. Services - Kev and others
    5. Recommenders - DDeR, Rafa, Carole, DRN, Piotr
  5. Feedback (15:30-16:00)
  6. Next steps (16:00-17:00)
  • *# Put in place process to produce year 1 architecture deliverable and demonstrator
    1. Make appropriate input to plenary
    2. Risk assessment
    3. What is Astro Galaxy?
    4. Who's building what and when?
    5. WP/TF gap analysis, feedback to PMB
  • 17:00 Finish



Topic: Wf4Ever Architecture Design Meeting 

Date: Tuesday, 19 July 2011 

Time: 12:00, GMT Summer Time (London, GMT+01:00) 

Meeting Number: 955 516 999 

Meeting Password: workflow 

1. Go to 

2. If requested, enter your name and email address. 

3. If a password is required, enter the meeting password: workflow 

4. Click "Join". 

To receive a call back, provide your phone number when you join the meeting, or call the number below and enter the access code. 

Call-in toll-free number (UK): 0800-051-3810 

Call-in toll number (UK): +44-20-310-64804 

Global call-in numbers: 

Toll-free dialing restrictions: 

Access code:955 516 999


Topic: Wf4Ever Architecture Design Meeting (v2)

Date: Wednesday, 20 July 2011

Time: 10:30, GMT Summer Time (London, GMT+01:00)

Meeting Number: 952 882 033

Meeting Password: workflow

1. Go to

2. If requested, enter your name and email address.

3. If a password is required, enter the meeting password: workflow

4. Click "Join".

To view in other time zones or languages, please click the link:

To receive a call back, provide your phone number when you join the

meeting, or call the number below and enter the access code.

Call-in toll-free number (UK): 0800-051-3810

Call-in toll number (UK): +44-20-310-64804

Global call-in numbers:

Toll-free dialing restrictions:

Access code:952 882 033

Host keys

Tuesday, 19 July 2011, Time: 12:00: Host Key: 606477

Wednesday, 20 July 2011, Time: 9:00: Host Key: 338644

Rooms and Catering

19th July

Conference Room 9-5pm

Access Grid Room 9-5pm

Lunch served in conference room 12-1pm

20th July

Conference Room 9am-12pm  1-5pm

Access Grid Room 9am-11.30am

Lunch served in Atrium 12-1pm


Participants have voiced their interest in a Doodle poll - this is the confirmed list of attendees according to the confirmation poll:

  • David De Roure (Malmaison)
  • Kristina (Malmaison)
  • Pique
  • Kevin Page (St. Anne's)
  • Rafa
  • Piotr
  • Jiten Bhagat (Malmaison)
  • Stian Soiland-Reyes (Malmaison)
  • Guillermo
  • Graham Klyne
  • Raul
  • Danius Michaelides (St. Anne's)
  • Carole Goble (Wednesday only)
  • David Newman (Wednesday only)
  • khalid – webex
  • Oscar – webex
  • Jose – webex

Apologies received from from Marcin and Sean.

Whiteboard sessions

Scrollback: Skype chat log

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